Vaccine Information

The Covid Vaccine application enables MIT community members to report their COVID-19 vaccination status and to provide proof of vaccination by uploading a digital image or PDF of an official record, such as a CDC vaccination card. The Covid Vaccine application is available within the MIT Atlas mobile app or via covidvaccine.mit.edu to anyone with an MIT Kerberos account.

MIT requirements

Q: Who is required to be fully vaccinated in order to access campus?
A: MIT has announced that:

  • students enrolled or enrolling in fall classes,
  • faculty and staff working on campus, and
  • certain contractors and others working on campus or accessing MIT facilities in Cambridge

must be fully vaccinated against COVID-19 or receive an approved exemption. Students must be fully vaccinated by the start of the fall semester; staff, faculty, and others authorized to access campus must be fully vaccinated by July 30, 2021.

For staff represented by a union, labor relations will continue discussions with union leadership about this requirement.

Q: What does “fully vaccinated” mean?
A: According to the Centers for Disease Control, a person is considered fully vaccinated two weeks after receiving the second dose in a two-dose series (such as Moderna or Pfizer), or two weeks after receiving a single-dose vaccine (such as Johnson & Johnson/Janssen).

Q: What is acceptable proof of vaccination? When should proof be submitted?
A: A digital image or PDF file of an official vaccination record, such as a CDC vaccination card, uploaded to the Covid Vaccine application will serve as proof of vaccination. It is recommended that proof is uploaded as soon as possible after receiving a one-does vaccine, or after each dose in a two-dose series.

Q: How do I submit my proof of vaccination?
A: The easiest way to upload proof of vaccination is through the Covid Vaccine feature in the MIT Atlas mobile application, since an image can be taken and uploaded using a mobile device. Vaccine proof images or PDFs can also be uploaded through MIT’s Covid Vaccine application website.

The steps are the same for the mobile and website versions of the application:

  1. Take a picture of the vaccine card or record, or have a PDF document ready.
  2. Visit the Covid Vaccine feature in the Atlas mobile app or on the web at covidvaccine.mit.edu.
  3. Answer “yes” to the question, “Have you been vaccinated for COVID-19?”
  4. Click the “Upload proof” button.
  5. Select the vaccine received.
  6. Upload a picture or PDF of the vaccination record, and fill in the details requested.

If you experience technical trouble with the Atlas Mobile or Covid Vaccine applications, contact covidapps-help@mit.edu.

Q: What if I require a COVID-19 vaccine exemption for medical or religious reasons, or because I am approved for completely remote work?
A: If you can’t be vaccinated for medical or religious reasons or because you are approved for completely remote work, you must request and be approved for an exemption.

To begin the process, visit the Covid Vaccine application, answer “no” to the question, “Have you been vaccinated for COVID-19?” and select “Medical reason” or “Religious reason” or “I am not getting one” if you are approved for remote work.

Once you’ve done this, you will need to complete an exemption request:

For more information about the July 30 vaccination requirement for staff, faculty, and others who access campus, visit this FAQ from MIT Human Resources (Touchstone authentication required).

Q: When must current staff and newly enrolling or continuing MIT students be fully vaccinated in order to study, live, or work on campus for the fall term?
A: So that MIT Medical can verify vaccine information in time for the start of the fall semester, community members must use the Covid Vaccine application to submit their proof of vaccination (or receive an exemption for medical reason, religious reason, or completely remote work arrangement) by July 30. Requests for exemptions must be submitted by July 22 to allow time for review and processing.

If a student is not fully vaccinated in time for the start of the fall semester, registration will be placed on hold. Students must clear all holds to proceed with registration.

For more information about the July 30 vaccination requirement for staff, faculty, and others who access campus, visit this FAQ from MIT Human Resources (Touchstone authentication required).

If a community member will encounter a barrier to meeting the requirement to be fully vaccinated by the start of the fall term, email vaccine-requirement@mit.edu for assistance.

According to the Centers for Disease Control, a person is considered fully vaccinated two weeks after receiving the second dose in a two-dose series (such as Moderna or Pfizer), or two weeks after receiving a single-dose vaccine (such as Johnson & Johnson/Janssen).

The table below lists the first and second dose dates you will need to meet to submit your proof of vaccination by July 30.

Vaccine First dose by Second dose by Proof submitted by
Johnson & Johnson/Janssen 7/16/21 n/a 7/30/21
Moderna 6/18/21 7/16/21 7/30/21
Pfizer 6/25/21 7/16/21 7/30/21

 

Q: How does vaccination status affect access to campus buildings? What happens if someone has not reported their status?
A: Covid Pass users will be asked their vaccination status as part of their daily attestation requirement. Confirming vaccination status meets the attestation requirement for campus access. After being cleared for access, anyone indicating they have been fully vaccinated will be prompted to upload proof of vaccination if they have not already done so.

For international students

Q: What happens if a newly enrolled / continuing international student has already received a vaccine that is not yet approved by the FDA?
A: They are all set and they should document their immunization in the Covid Vaccine application. Those needing additional doses will be contacted when they arrive on campus.

Q: Which vaccines are approved by the World Health Organization?
A: The WHO publishes this information on their website. The current list (as of 6/9/21) is:

  • AstraZeneca/EU approved sites COVID-19 vaccine (ChAdOx1-S) [recombinant])
  • AstraZeneca/SKBio - COVID-19 vaccine (ChAdOx1-S [recombinant]
  • BioNtech Tozinameran - COVID-19 mRNA vaccine (nucleoside modified) - COMIRNATY®
  • BIBP/Sinopharm COVID-19 vaccine
  • Janssen–Cilag International NV (Belgium) COVID-19 vaccine (Ad26.COV2-S [recombinant])
  • Moderna COVID-19 mRNA vaccine (nucleoside modified)
  • Serum Institute of India Pvt Ltd - COVID-19 vaccine (ChAdOx1-S [recombinant]) - COVISHIELD™
  • Sinovac COVID-19 vaccine (Vero Cell [Inactivated]) – CoronaVac

Q: What if an international student received a vaccine that is not FDA or WHO authorized? Will they be required to receive a US approved vaccine once they get to MIT?
A: We anticipate that the WHO will be reviewing and approving more vaccines over the summer and that most if not all will be approved. If a vaccine is not approved, we will work with those individuals based on the science available to determine the best course of action.

Q: What happens if an international student only has access to vaccines not approved by the FDA?
A: Students should get vaccinated now with what is available in their region/country and then document their immunization in the Covid Vaccine application. If someone needs an additional dose when they arrive on campus, they will be contacted when they arrive on campus.

Q: What happens if an international student will not have access to any vaccines before the deadline?
A: MIT will be in touch with students who are unable to access a COVID-19 vaccine before the start date. Most likely, they will need to be vaccinated as soon as they arrive. If MIT has vaccine available, those students will be able to get immunized on campus. Otherwise they will need to register for an appointment at a pharmacy or through the state.

Q: What if an international student can get the first dose of a non-US-approved vaccine at home, but would need to leave for MIT before receiving a second dose?
A: In such cases, students should speak with their personal health care provider about what to do. They might be advised to get the first dose at home and then get the US-approved vaccine upon arrival.

Q: If an international student arrives on the MIT campus and is not yet vaccinated, do they need to be quarantined?
A: No. MIT Medical recommends, however, that an unvaccinated student should take all necessary precautions – masking and distancing, especially indoors – until they are able to be fully vaccinated.

Q: What if an international student has any concerns about meeting the MIT vaccine requirement?
A: Students should contact medical@mit.edu to discuss their particular situation.

Using the Covid Vaccine application

Q: Who can access the Covid Vaccine application? Do they need to be a Covid Pass user?
A: Every person with an active MIT Kerberos account may use the MIT Atlas Mobile and Covid Vaccine applications whether or not they use Covid Pass. The Atlas Mobile and Covid Vaccine applications use MIT Touchstone authentication.

Q: Who can access someone's vaccine status and how will this information be used?
A: An individual's vaccine status will only be accessible by authorized MIT Medical and supporting staff in accordance with established privacy and data retention policies.

Aggregated data, such as the overall percentage of MIT employees already vaccinated or planning to get vaccinated, will be used to help MIT make policy decisions, including testing and health-monitoring practices, mask requirements, and campus access requirements. Aggregated data may also be shared with the community to understand how protected the campus may be in the months ahead, as vaccination rates rise.

Q: How do those without access to a camera or scanner report proof of vaccination?
A: Those unable to provide a picture or PDF of their vaccination card or record may still enter the information from the card into the Covid Vaccine application:

  1. Select the vaccine received, enter the requested information, and click the Submit button. The error message, "Please select a valid image” will appear, but the information will be saved.
  2. Click the "x" in the upper right of the screen or close the window. Note: It is possible to return later to add a picture of a record.

If you experience technical trouble with the Atlas Mobile or Covid Vaccine applications, contact covidapps-help@mit.edu.

Q: What should someone do if they have lost their vaccination card?
A: Vaccination status (partially or fully vaccinated) can still be recorded in the Covid Vaccine application, even without uploading proof. Anyone who has lost their card is strongly encouraged to get a replacement one for future use. The CDC recommends contacting the vaccination provider directly to request a replacement record, or, if that is not possible, contacting the relevant state health department’s immunization information system. More details are available on this CDC page, under the heading, “Vaccination card and your second shot.”

Q: How can Covid Vaccine users take picture of their vaccine card or record?
A: Instructions for taking a picture using Windows 10, macOS, iOS, and Android are available in the Knowledge Base.

Q: Can a PDF version of a proof of vaccination document be uploaded to the Covid Vaccine application?
A: Yes. The Covid Vaccine application accepts PDF documents.

COVID-19 vaccines at MIT

Q: Is MIT vaccinating community members?
A: If MIT Medical receives a vaccine supply, the Institute will communicate with individuals who are eligible for the vaccine from MIT and have not yet been immunized. Until that time, all community members should receive their vaccine wherever they can, and update their status in the Covid Vaccine application. Information about signing up for vaccines in the Commonwealth is on the mass.gov COVID-19 website.

Q: If someone received a vaccine from MIT Medical and is now fully vaccinated do they need to do anything else to provide proof?
A: No. In this case, proof of vaccination has already been recorded by MIT Medical.

Q: Where can questions or concerns about COVID-19 vaccines at MIT be directed?
A: For questions about the COVID-19 vaccines, email medical@mit.edu.

Page updated 6/9/21