Covid Access

On this page:
What is Covid Access?
Who will use Covid Access?
Getting started
Campus access requirements
Allocation types
Covid Pass process
DLC-sponsored MIT ID cards and Kerberos accounts

What is Covid Access?

Covid Access is the application used by designated individuals in each school, department, lab, and center (DLC) to manage access to campus buildings. Creating an allocation for a person in Covid Access permits that individual to use Covid Pass.

  • Covid Access grants access to exterior doors designated as building access points only.
  • MIT’s gatekeepers manage access to interior doors with the C•Cure and Genetec systems.

Who will use Covid Access?

To use Covid Access to manage building access for MIT community members, you must be designated as an access approver by your school, department, lab, or center.

Getting started

Campus access guidelines
Everyone approved to enter any MIT campus building for any reason, including faculty, staff, students, affiliates, vendors, suppliers, and those needing temporary access, must use Covid Pass and comply with state, local, and MIT requirements. Only those doing work that does not involve entering a campus building, such as a delivery to an external loading dock, are not required to use Covid Pass.

Prerequisites for Covid Pass
All users of Covid Pass must have the following:

  • Approval to access campus buildings
  • MIT Kerberos account and ID card
  • An allocation in Covid Access

MIT Kerberos account and ID requirement
If the person you need to add to Covid Access does not have an MIT Kerberos account and an MIT ID card, use the DLC Sponsored Account feature in Covid Access to initiate this process. Once their Kerberos account has been provisioned, you may create an allocation for them in Covid Access. See below for details.

Training
Instructions for using Covid Access are available as a Quickcard (PDF).

Campus access requirements

Individuals using Covid Pass to complete requirements to access campus fall into three groups.

  1. Everyone who will be in close contact with others inside campus buildings (most people)
  2. Only those DLC-sponsored vendors and suppliers who will have no close contact with others
  3. Individuals who need to access campus only once (only to be granted sparingly)

Everyone who will be in close contact with others inside campus buildings:

Every person - whether faculty, staff, student, affiliate, service provider, or other - who has been invited to enter campus buildings on a recurring basis, and

  • Will have multiple close-contact interactions with other persons indoors, or
  • Engages in activities where maintaining social distance (greater than six feet) is challenging

is to be assigned a research, instruction/administration, or student/resident allocation type and will be required to:

  • Comply with state, local, and MIT protocols and guidance, and
  • Acknowledge and agree to terms and conditions for campus access, and
  • Complete specified training, and
  • Be tested for COVID-19, and
  • Submit a daily health attestation.

Only those DLC-sponsored vendors and suppliers who have no close contact with others:

Individuals who:

  • Are not MIT employees or students, and
  • Have been invited to enter campus buildings to provide services to MIT, and
  • Will not have multiple close-contact interactions with students or staff indoors, and
  • Can maintain social distancing (greater than six feet from others) at all times

are to be assigned the Vendor/Supplier allocation type. Individuals with a Vendor/Supplier allocation will be required to:

  • Comply with MIT policies regarding Covid-19 and campus access (the DLC sponsor is responsible for ensuring compliance), and
  • Follow their own employer’s protocols and adhere to guidance and/or orders from the CDC and the Commonwealth of Massachusetts (the DLC sponsor is responsible for ensuring compliance), and
  • Submit a daily health attestation.

Individuals who need to access campus only once:

Faculty, staff, and researchers who need brief, non-recurring access to campus (one-time access for up to 24 continuous hours) may be assigned the One-Time Access allocation. Individuals with a One-Time Access allocation will be required to:

  • Acknowledge and agree to terms and conditions for campus access, and
  • Submit a health attestation.

One-time access should only be granted sparingly. Infrequent but recurring needs should be handled through the appropriate research or instruction and administration allocation listed above.

Allocation types

Access approvers manage which requirements an individual must complete by assigning the appropriate allocation type in Covid Access.

  • Research allocations: Building access is managed by the access approver. There is specific guidance and detailed requirements for the use of the research and core facilities allocation types. Review additional information on the VPR Covid-19 website. Note: Human research subjects will have their own process and requirements. Principal Investigators can read more about compliance on the COUHES website.
    • Lab-Based Research - Researchers who are part of a lab and report to a Principal Investigator.
    • Non-Laboratory Research - Researchers who conduct non-laboratory research and report to a Principal Investigator.
    • Core Facilities - Individuals who are part of the staff of designated core facilities and shared resources within a DLC.
  • Instruction and Administration - Individuals who need access to campus buildings for instructional, administrative, or operational needs (or who do not fit in the other categories). Building access is managed by the access approver.
  • Student/Resident - Residents for the fall semester, including students, house teams, and any immediate family members living with them. Residential access is managed by the Division of Student Life; academic building access is determined by enrollment in classes with in-person sessions.
  • Vendor/Supplier - Only those DLC-sponsored vendors or suppliers who will have no close contact or high-risk interactions with others while inside campus buildings.
  • One Time Access - MIT faculty or staff who need to access a campus building once and only once; to be granted sparingly. If repeat access needs are anticipated, use an appropriate research. or instruction and administration allocation.

Requirements by allocation type

  Acknowledgement Training COVID Test Daily Attestation State and Local Policies
Lab-Based Research
Non-Laboratory Research
Core Facilities
Instruction and Administration
Student/Resident
yes yes yes yes yes
Vendor/Supplier no no no yes yes
One-time Access yes no no yes yes

 

Covid Pass process

Individuals who have been added into Covid Access will receive an email explaining that they have been designated by their supervisor or DLC administrator as someone who should be allowed to visit or access campus and is authorized to move ahead with accessing campus. The email describes next steps and requirements, and provides a link to the Covid Pass application, which is available as a web application or within the MIT Atlas mobile app (iOS 13+Android 7+). The Covid Pass app enables the individual to view and complete the requirements for accessing campus.

DLC-sponsored MIT ID cards and Kerberos accounts

If a vendor or supplier does not have a valid MIT ID number and MIT ID card:

  • The Covid Access authorizer should select “+ New DLC Sponsored” to initiate the process to create an MIT ID number and a Kerberos account for these individuals (note there is a bulk upload option).
  • Once all of the relevant info is added into Covid Access (vendor/supplier name, company, email, mailing address, etc.), the system will generate an email to the individuals explaining next steps for completing the Kerberos account registration process, including how to create a password as well as submit a photo for the MIT ID card.
  • After the vendor or supplier completes the account registration process, the Atlas Service Center will mail an ID card to the individual, unless the sponsor contacts the Center to make special arrangements.

If you are experiencing technical issues with the Covid Access system or Covid Pass, email covidapps-help@mit.edu.

Page updated 9/29/2020