The Covid Vaccine application enables MIT community members to report their COVID-19 vaccination status and to provide proof of vaccination by uploading an image of your official record, such as a CDC vaccination card.
Q: Who is required to report their vaccination status to MIT? When?
A: All enrolled students, all employees, and all Covid Pass users must report their current vaccination status using the Covid Vaccine application by May 23. If you are authorized to access campus and have not confirmed your current status by May 23, you will be prompted for this information in Covid Pass to access campus.
Q: Who is required to be fully vaccinated in order to access campus?
A: MIT has announced the following:
- Students: Following consultation with medical experts, consideration of best public health practices, a review of how other institutions of higher education are approaching student vaccine requirements, and guidance from the American College Health Association, MIT has decided that every enrolled student must be fully vaccinated against COVID-19, or receive a medical or religious exemption.
- Staff, faculty, and others: MIT is considering whether to pursue a similar requirement for MIT staff, faculty, and others who routinely access campus. To make an informed decision, MIT requires all employees as well as all those who access campus using Covid Pass to report their vaccination status using the Covid Vaccine application by May 23.
Q: What does “fully vaccinated” mean?
A: According to the Centers for Disease Control, a person is considered fully vaccinated two weeks after receiving the second dose in a two-dose series (such as Moderna or Pfizer), or two weeks after receiving a single-dose vaccine (such as Johnson & Johnson/Janssen).
Q: How do I prove to MIT that I’ve been vaccinated? When must I do that?
A: If you have your vaccine card or record with you, take a picture of it. Visit the Covid Vaccine application, answer “Yes” to the question, “Have you been vaccinated for COVID-19?” and click the “Upload proof” button. Select the vaccine you received, upload a picture of your vaccination record, and fill in the details requested.
Students are required to provide proof of vaccination before the start of the fall semester. All other community members may upload proof but are not currently required to.
Q: I do not have access to a camera or scanner at this time. How do I report my proof of vaccination without a picture of my card or record?
A: If you cannot provide a picture of your vaccination card or record, you may still enter the information from your card into the Covid Vaccine application. Select the vaccine you received, enter the requested information, and click the Submit button. You will see an error message, "Please select a valid image," but your information will be saved. Click the "x" in the upper right of the screen or close the window. You may return later to add a picture of your record.
Q: How do I take a picture of my vaccine card or record?
A: Instructions for taking a picture using Windows 10, macOS, iOS, and Android are available in the Knowledge Base.
Q: My proof of vaccination is in a PDF document. Can I upload this to the Covid Vaccine application?
A: The Covid Vaccine application accepts JPEG images (.jpg or .jpeg) but not PDF documents. See instructions for converting a PDF to a JPEG in the Knowledge Base.
Q: I am a student. When must I be fully vaccinated in order to study, live, or work on campus for the fall term?
A: So that MIT Medical can verify your vaccine information in time for the start of the fall semester, use the Covid Vaccine application to submit your proof of vaccination (or receive a medical or religious exemption) by July 30. If you are not fully vaccinated in time for the start of the fall semester, your registration will be placed on hold. Students must clear all holds to proceed with registration.
If you will encounter a barrier to meeting the requirement to be fully vaccinated by the start of the fall term, please email email@example.com so that MIT Medical can assist you.
According to the Centers for Disease Control, a person is considered fully vaccinated two weeks after receiving the second dose in a two-dose series (such as Moderna or Pfizer), or two weeks after receiving a single-dose vaccine (such as Johnson & Johnson/Janssen).
The table below lists the first and second dose dates you will need to meet to submit your proof of vaccination by July 30.
|Vaccine||First dose by||Second dose by||Proof submitted by|
|Johnson & Johnson/Janssen||7/16/21||n/a||7/30/21|
Q: What if I cannot receive a COVID-19 vaccine for medical reasons?
A: If you can’t be vaccinated for medical reasons, visit the Covid Vaccine application, answer “no” to the question, “Have you been vaccinated for COVID-19?” and select “Medical reason.” MIT Medical will contact you to complete the exemption process.
Q: What if vaccines are against my religious beliefs?
A: You will not be required to receive a COVID-19 vaccine. Visit the Covid Vaccine application, answer “no” to the question, “Have you been vaccinated for COVID-19?” and select “Religious reason.”
Q: I received a vaccine from MIT Medical and I am now fully vaccinated. Do I need to do anything to provide proof?
A: No. Your proof of vaccination has already been recorded by MIT Medical.
Q: I previously reported my vaccination status by submitting my eligibility form through the MIT Covid Vaccine application. Do I need to do anything?
A: Yes. The status you previously reported has been retained, and MIT strongly encourages community members to update their response if it has changed. If and when your status changes, report your new status using the Covid Vaccine application. Once you have received your final dose of a Covid vaccine, submit your proof of vaccination by uploading a picture of your COVID-19 vaccination record card. According to the Centers for Disease Control and Prevention, a person is considered fully vaccinated two weeks after receiving the second dose in a two-dose series (such as Moderna or Pfizer), or two weeks after receiving a single-dose vaccine (such as Johnson & Johnson/Janssen).
For international students
Q: I am an international student. What happens if I already received a vaccine that is not approved by the FDA?
A: You are all set. Document your immunization in the Covid Vaccine application. If you need an additional dose when you arrive on campus, we will let you know.
Q: I am an international student. What happens if I only have access to vaccines not approved by the FDA?
A: Get vaccinated now with what is available to you where you live. Then document your immunization in the Covid Vaccine application. If you need an additional dose when you arrive on campus, we will let you know.
Q: I am an international student. What happens if I will not have access to any vaccines before the deadline?
A: We will be in touch with students who are unable to access vaccine before the start date. Most likely you will need to be vaccinated as soon as you arrive. If MIT has vaccine available, you will be able to get immunized on campus. Otherwise you will need to register for an appointment at a pharmacy or through the state.
Q: I am an international student. What if I can get the first dose of a non-US-approved vaccine at home, but I would need to leave for MIT before receiving a second dose?
A: Speak with your personal health care provider. You might be advised to get the first dose at home and then get the US-approved vaccine when you arrive.
Q: I am an international student and I have concerns about meeting the MIT vaccine requirement. What should I do?
A: Contact firstname.lastname@example.org to discuss your particular situation.
Using the Covid Vaccine application
Q: Who can access the Covid Vaccine application? Do I need to be a Covid Pass user?
A: Every person with an active MIT Kerberos account may use the Covid Vaccine application whether or not they use Covid Pass. The Covid Vaccine application uses MIT Touchstone authentication.
Q: Who can access my vaccine status and how will this information be used?
A: Your individual vaccine status will only be accessible by authorized MIT Medical and supporting staff in accordance with established privacy and data retention policies.
Aggregated data, such as the overall percentage of MIT employees already vaccinated or planning to get vaccinated, will be used to help us make policy decisions, including testing and health-monitoring practices, mask requirements, and the possibility of employee vaccine requirements. Aggregated data may also be shared with the community so we can understand how protected we may be in the months ahead, as vaccination rates rise. It is important to keep in mind that we will need fewer restrictions in the fall as more and more of our community members are vaccinated.
While the vaccine status information we are requiring from you is only being used in the aggregate right now, in the future, individualized data may be used, for example, for health and safety purposes to determine your eligibility to access certain spaces and activities on campus, or for MIT-sponsored travel.
COVID-19 vaccines at MIT
Q: Is MIT vaccinating community members?
A: If MIT Medical receives a vaccine supply, the Institute will communicate with individuals who are eligible for the vaccine from MIT and have not yet been immunized. Until that time, all community members should receive their vaccine wherever they can, and update their status in the Covid Vaccine application. Information about signing up for vaccines in the Commonwealth is on the mass.gov COVID-19 website.
Q: I have a question or concern about COVID-19 vaccines at MIT that is not addressed here.
A: If you have questions about the COVID-19 vaccines, email email@example.com.
Page updated 5/10/21